Victoria 2 stockpile not being used for units

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#VICTORIA 2 STOCKPILE NOT BEING USED FOR UNITS MANUAL#
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The government transferred some of DPCвЂ™s functions to DFFH, including multicultural affairs and equality.

In November 2020, DJCS reviewed prison cleaning contracts it had entered into early in the pandemic and went out to market to improve value for money.ДЇrom 1 February 2021, DHHS split into two departments: the Department of Health (DH) and the Department of Families, Fairness and Housing (DFFH).

DET minimised the risk of waste when procuring additional cleaning for schools by varying and extending existing contracts rather than engaging new suppliers.

DET, DJCS and the Department of Transport (DoT) had active central procurement teams that monitored the most high-value CIPs related to COVID-19.

They also make it difficult for departments to assure themselves that staff made purchases with proper consideration of value for money and probity.Дespite these gaps there were also some examples of better practice. These gaps reduce transparency around departmentsвЂ™ decision-making for procurement related to COVID-19.

inaccurate reporting of total procurement expenditure.

using CIP policies for non-urgent purchases.

Gaps in departments' procurement processesД®xcept DJCS, all departments had gaps in their CIP processes, including: This meant that staff in other departments were largely unfamiliar with the requirements of the CIP process. This was particularly important because only the Department of Environment, Land, Water and Planning (DELWP) and DJCS had significant experience using their CIP policies. These announcements support staff to make good decisions by clearly outlining expectations and responsibilities. Of the departments that chose to use their CIP policies to make purchases related to COVID 19, only the Department of Justice and Community Safety (DJCS), the Department of Education and Training (DET), and the Department of Premier and Cabinet (DPC) made formal announcements invoking and closing their policies. Staff making decisions in a crisis need clear communication and guidance. The policy does not provide any guidance on how departments should do this. However, the Victorian Government Purchasing Board (VGPB) policy notes that staff should still consider value for money to the extent that they can, given the severity and urgency of a critical incident. Its 2018 Market approach: goods and services policy (the VGPB policy) sets out the mandatory requirements for procurement, including during critical incidents.Дuring a critical incident, departments can choose to use a flexible and streamlined CIP process.

#VICTORIA 2 STOCKPILE NOT BEING USED FOR UNITS HOW TO#

VGPB advises government organisations on how to buy goods and services. The Department of Treasury and Finance (DTF) did not activate its CIP policy, and managed its procurement usingВ normal processes.

Although this gave staff the flexibility to respond quickly to the pandemic, it also meant that in some cases, speed, rather than value for money, was the main consideration. Seven of eight departments used their critical incident procurement (CIP) policy to make purchases related to COVID-19. Critical incident procurement in response to COVID-19 Making critical procurements during coronavirus (COVID-19)

#VICTORIA 2 STOCKPILE NOT BEING USED FOR UNITS FULL#

The agenciesвЂ™ full responses are in Appendix A. We consulted with the audited agencies and considered their views when reaching our conclusions. Source: VAGO, based on information from DTFвЂ™s COVID-19 actual expenditure 2019вЂ“20 and the Victorian Government Purchasing BoardвЂ™s Annual Report 2019вЂ“20. Six of nine departments accepted all recommendations we made to them. These focused on improving critical incident procurement processes, reviewing risks in grant programs and financial reporting. We made a total of 16 recommendations to all departments, the Victorian Government Purchasing Board and the Victorian Public Sector Commission.

#VICTORIA 2 STOCKPILE NOT BEING USED FOR UNITS MANUAL#

DTF has since developed a new manual reporting approach, which aims to publicly report on total spend in response to COVID-19. This made it difficult for the Department of Treasury and Finance (DTF) to gain an accurate picture of whole-of-government COVID-19 spending. The central finance system that government agencies use is not designed to track specific funding initiatives, including those announced in response to the pandemic.

Victoria 2 stockpile not being used for units